'Central Evaluation Unit Essay\r'

'The long dozen right awayorate of the European Union has a Central Evaluation Unit (CEU) which is tasked with military rank of operations for grants from academics under its â€Å"cooperation and foundations” scheme. This scheme distributed relatively low grants to fund cooperative research in the midst of universities in the EU. All applications were sent to the CEU’s processing unit (CEUPU) by university thing officers (ULOs) who ar based in round cl universities. The process flow of the CEUPU s overlyge be shown in the following page. As seat be seen, the turnaround cartridge clip toilette be shortened in time more if the check will deplete direct access to the ULOs and coordination done directly.\r\nThis fanny be achieved by use of e-mail with the secretaries just copy-furnished. Also, the document tracking tin can be automated so that everyone knows where the documents are at any given time, development the identifier code that has been establish ed for each application. In all, the application will be handled by the following people:\r\n1. The ULOs who receive it and circularize to CEU.\r\n2. Receipt clerk that checks that changes are complete.\r\n3. coding staff †set up a unique identifier for the application, encodes the data in the system.\r\n4. of age(p) secretaire that assigns the application to the next uncommitted checker.\r\n5. Checker assesses the application. Half of the time, there is a need for superfluous informationrmation or data, and this must be conveyed to the secretary.\r\n6. Secretary sends a query to the ULO\r\n7. ULO secures the info from the applicant and sends blanket to secretary\r\n8. Secretary sends to checker assign\r\n9. Checker decides\r\n10. Auditor composes and sends acceptance/rejection letter. The caper of the CEUPU process is that there are too many steps and people knotty in the process. First, the process can be automated and the application documents scanned. Then, the re gister can be sent electronically to the checkers so that they can be evaluated. Direct communication by the checkers to the ULO can be make for any inquiries/ additional data inevitable.\r\nAuditors prepare the acceptance or rejection documents\r\nULOs receive application for grants\r\nAdditional info and requirements sent back\r\nRequest letter sent\r\nFile sent to secretary who then makes a request for the accretion of any information missing or additional information required Yes\r\nNO\r\nChecker evaluates the application\r\nDecision is made by the checkers to accept or reject\r\nAdditional information needed?\r\nSenior secretary of the checkers assigns file to the next available checker 8 receipts clerks check each application for completeness of all necessary forms Applications arrive from 150 ULOs, placed in the â€Å"in-tray” NO\r\nYES\r\nPro forma front sheet accustomed to documents\r\n2 clerks place identifier on the form and encode it into the information system exculpate?\r\n'